Administrative & Procurement Coordinator (Slovenia)

2 weeks ago

Ljubljana, Ljubljana, Slovenia CCR (Carrier Commercial Refrigeration) Full time
Overview

We're looking for a hands-on Administrative & Procurement Coordinator to keep our Slovenian operations running smoothly. You'll coordinate purchasing and logistics, support compliance reporting to state authorities, and handle day-to-day office administration—while communicating confidently with suppliers and colleagues across borders.

Responsibilities

  • Procurement & logistics: Work with internal teams to coordinate procurement and shipment of supplies; raise and track SAP purchase orders and deliveries.

  • Vendor & market support: Assist in gathering information on new vendors, sources, market trends, current processes, and prices; provide practical input based on day-to-day issues; execute approved initiatives under supervisor guidance.

  • Stakeholder support: Resolve general queries from internal and external stakeholders promptly and professionally.

  • Admin & compliance: Prepare and submit reports to state offices and government bodies; support customs clearance when needed; coordinate with health and environmental authorities.

  • Office administration: Manage stationery ordering; support vacations/holidays tracking and time & attendance records.

  • Sales admin: Prepare customer offers in Slovenian using company templates and drive the internal approval process.

  • Business communication: Maintain clear, professional communication with teams and management.

  • Supplier relations: Liaise with foreign suppliers in English (potentially in German)

Qualifications

  • High school diploma or higher (matura or equivalent).

  • 2–4 years in administrative or operations support roles.

  • Skills: Ability to work independently with limited supervision, juggle multiple priorities, and meet deadlines.

  • Detail & problem-solving: Excellent attention to detail and practical problem-solving skills.

  • People skills: Strong communication and interpersonal skills for cross-functional collaboration.

  • Languages: Fluency in Slovenian (written and spoken) is required; strong English and German; ability to understand Croatian.

  • Tools: Working knowledge of SAP for purchase orders is an advantage.

  • Plus points: Familiarity with Interzero and Intrastat reporting.

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