Administrative & Procurement Coordinator (Slovenia)

2 weeks ago

Ljubljana, Ljubljana, Slovenia CCR (Carrier Commercial Refrigeration) Full time
Přehled

We're looking for a hands-on Administrative & Procurement Coordinator to keep our Slovenian operations running smoothly. You'll coordinate purchasing and logistics, support compliance reporting to state authorities, and handle day-to-day office administration—while communicating confidently with suppliers and colleagues across borders.

Zodpovědnosti

  • Procurement & logistics: Work with internal teams to coordinate procurement and shipment of supplies; raise and track SAP purchase orders and deliveries.

  • Vendor & market support: Assist in gathering information on new vendors, sources, market trends, current processes, and prices; provide practical input based on day-to-day issues; execute approved initiatives under supervisor guidance.

  • Stakeholder support: Resolve general queries from internal and external stakeholders promptly and professionally.

  • Admin & compliance: Prepare and submit reports to state offices and government bodies; support customs clearance when needed; coordinate with health and environmental authorities.

  • Office administration: Manage stationery ordering; support vacations/holidays tracking and time & attendance records.

  • Sales admin: Prepare customer offers in Slovenian using company templates and drive the internal approval process.

  • Business communication: Maintain clear, professional communication with teams and management.

  • Supplier relations: Liaise with foreign suppliers in English (potentially in German)

Kvalifikace

  • High school diploma or higher (matura or equivalent).

  • 2–4 years in administrative or operations support roles.

  • Skills: Ability to work independently with limited supervision, juggle multiple priorities, and meet deadlines.

  • Detail & problem-solving: Excellent attention to detail and practical problem-solving skills.

  • People skills: Strong communication and interpersonal skills for cross-functional collaboration.

  • Languages: Fluency in Slovenian (written and spoken) is required; strong English and German; ability to understand Croatian.

  • Tools: Working knowledge of SAP for purchase orders is an advantage.

  • Plus points: Familiarity with Interzero and Intrastat reporting.

  •  

  • Administrative & Procurement Coordinator (Slovenia)

    2 weeks ago

    Ljubljana, Ljubljana, Slovenia CCR (Carrier Commercial Refrigeration) Full time

    OverviewWe're looking for a hands-on Administrative & Procurement Coordinator to keep our Slovenian operations running smoothly. You'll coordinate purchasing and logistics, support compliance reporting to state authorities, and handle day-to-day office administration—while communicating confidently with suppliers and colleagues across...

  • Director, Procurement

    3 days ago

    Ljubljana, Ljubljana, Slovenia Danfoss Full time €100,000 - €150,000 per year

    The Impact You'll Make We are seeking an experienced and strategic Procurement Director to lead the procurement function within our Building Solutions Business Unit. This role is pivotal in ensuring that our sourcing strategies, supplier relationships, and procurement processes deliver maximum value, support innovation, and align with Danfoss' sustainability...

  • Partner Success Administrator

    5 days ago

    Ljubljana, Ljubljana, Slovenia Private Flight Full time €45,000 - €55,000 per year

    Private Flight is an international technology company delivering innovative software and process solutions for the private aviation industry. The company has a clear vision and purpose, currently operating a world-leading Catering Management Platform. Building an industry-changing global business takes hard work and commitment, we are seeking aPartner...

  • Procurement Specialist with German

    7 days ago

    Ljubljana, Ljubljana, Slovenia Novartis Full time €80,000 - €120,000 per year

    Job Description Summary#LI-HybridPrimary Location: Prague, Czech RepublicOther Locations: Ljubljana, SloveniaRelocation Support: This role is based in Prague, Czech Republic. Novartis is unable to offer relocation support: please only apply if accessible.Step into a role where your procurement expertise directly supports scientific innovation. As a...

  • Engineering Coordinator

    7 days ago

    Ljubljana, Ljubljana, Slovenia BHC Full time €25,000 - €45,000 per year

    This position is essential for ensuring seamless communication between our Engineering staff, other departments, Vendors, Contractors, and hotel management. As the Engineering Coordinator, you will be responsible for managing a variety of administrative duties, coordinating daily activities, and ordering necessary parts and supplies. Your role is crucial in...

  • Procurement Specialist

    1 week ago

    Ljubljana, Ljubljana, Slovenia Novartis Full time €40,000 - €80,000 per year

    Job Description SummaryLocation: Novartis, Prague, Czech Republic #LI-Hybrid Novartis, Ljubljana, SloveniaAbout the Role:As Procurement Specialist for Lab Supplies/Consumables/Services you'll be responsible for the full sourcing process based on stakeholder requirements and responsible for catalogue management & stakeholder management for Switzerland and...

  • Housekeeping Coordinator

    3 days ago

    Ljubljana, Ljubljana, Slovenia BHC Full time €35,000 - €45,000 per year

    As the Housekeeping Coordinator, you will serve as the vital communication link between housekeeping staff, other departments, and hotel management. You will ensure the smooth and efficient operation of the housekeeping department by managing administrative duties, coordinating daily activities, and maintaining high standards of service and cleanliness...

  • IT Infrastructure Manager

    5 days ago

    Ljubljana, Ljubljana, Slovenia INTROSERV Full time €40,000 - €80,000 per year

    Responsibilities:Planning and implementation of projects for the development of the company's infrastructure;Coordination of contractors during installation, connection of channels, and commissioning of equipment;Purchase of servers, components (memory, processors, disks), and other IT equipment;Acceptance and recording of equipment in the warehouse;Marking...

  • Customer Service Specialist

    7 days ago

    Ljubljana, Ljubljana, Slovenia MSD Full time €30,000 - €60,000 per year

    Job DescriptionCustomer Service Specialist is responsible for end-to-end customer service and supply coordination for pharmaceutical products in Slovenia. This role manages relationships with wholesalers' drugstores, ensures accurate forecasting and ordering with global supply sources, oversees stock levels and local logistics, and coordinates communication...

  • Customer Service Specialist

    7 days ago

    Ljubljana, Ljubljana, Slovenia MSD Full time €30,000 - €60,000 per year

    Job DescriptionCustomer Service Specialist is responsible for end-to-end customer service and supply coordination for pharmaceutical products in Slovenia. This role manages relationships with wholesalers' drugstores, ensures accurate forecasting and ordering with global supply sources, oversees stock levels and local logistics, and coordinates communication...