Office Support Professional

3 days ago

Ljubljana, Slovenia beBeeAdministrative Full time
Main Responsibilities
  • Maintain clean, organized meeting spaces and prepare refreshments according to meeting requirements.
  • Manage the archiving of signed documents, including contracts, NDAs, powers of attorney, and decisions.
  • Receive, distribute, and archive inspection reports and decisions. Maintain and update a tracking spreadsheet for documentation.
  • Oversee incoming and outgoing mail processes, including logging entries in the mail register. Manage courier services, particularly DHL shipments.
  • Track mandatory employee trainings and maintain an up-to-date database of training completion dates.
  • Order and manage stock levels for office supplies, groceries, cleaning materials, and other consumables.
  • Ensure proper functioning of office equipment and facilities. Prepare spaces for internal events and conduct routine checks to maintain a professional working environment.
  • Maintain records and oversee the distribution and return of office keys.
Requirements
  • Familiarity with administrative and office environments.
  • Proficiency in operating office equipment or IT systems supporting office work.
  • Able to plan and complete assigned tasks on time.
  • Precise, diligent, and committed to work.
  • Able to act proactively, propose ideas and solutions.
  • Good interpersonal skills, able to establish contacts freely.
  • Knowledge of MS Office and Google Workspace tools.
  • Fluency in English (min. B2 level).
What We Offer
  • Dynamic work environment with opportunities for development.
  • Relaxed and motivated team atmosphere.
  • Dog-friendly offices.
  • Flexible working environment.

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