Project Management Officer/Business Assistant

6 days ago

Ljubljana, Ljubljana, Slovenia Endava Full time
Company Description

Technology is our how. And people are our why. For over two decades, we have been harnessing technology to drive meaningful change.

By combining world-class engineering, industry expertise and a people-centric mindset, we consult and partner with leading brands from various industries to create dynamic platforms and intelligent digital experiences that drive innovation and transform businesses.

From prototype to real-world impact - be part of a global shift by doing work that matters.

Job Description

We are seeking a Project Management Officer / Business Assistant to provide operational, administrative, and financial support to our Project Management and Delivery teams.

This is a support role, ideal for someone with strong organizational and analytical skills who enjoys working in a structured, detail-oriented environment. The position does not involve decision-making authority over projects or teams but focuses on enabling efficient project execution through data accuracy, coordination, and process assistance.

The Project Management Office (PMO) works closely with various stakeholders to ensure the smooth running of projects, the accuracy of financial data, and the consistency of reporting and forecasting processes across engagements.

Responsibilities:

  • Provide administrative and coordination support to Delivery Managers, Project Managers, and the wider Leadership Team.

  • Assist in the preparation and maintenance of financial and operational reports, ensuring compliance with organizational standards.

  • Maintain and update data within systems such as Excel, Jira, Confluence, and, where applicable, Power BI.

  • Support budget tracking, cost/revenue monitoring, and forecasting activities, ensuring all project data is complete and accurate.

  • Prepare and distribute status summaries, meeting notes, and documentation for project boards and internal reviews.

  • Help implement and follow up on processes, procedures, and controls established by senior PMO or management teams.

  • Support audit and compliance activities, including SOX controls if applicable.

  • Collaborate cross-functionally with HR, Finance, Legal, and other departments to facilitate the smooth flow of information.

Qualifications

  • Solid understanding of financial and business administration principles.

  • Experience with financial reporting, P&L tracking, invoicing, and contract or timesheet management.

  • Proficient in Microsoft Office (especially Excel); familiarity with project tools such as Jira and Confluence.

  • Strong analytical and organizational skills, with attention to detail.

  • Excellent written and spoken communication skills in Slovenian and English.

  • Ability to support multiple stakeholders and manage priorities under tight deadlines.

  • Customer-focused, proactive, and adaptable to dynamic team environments.

Additional Information

At Endava, we're committed to creating an open, inclusive, and respectful environment where everyone feels safe, valued, and empowered to be their best. We welcome applications from people of all backgrounds, experiences, and perspectives—because we know that inclusive teams help us deliver smarter, more innovative solutions for our customers. Hiring decisions are based on merit, skills, qualifications, and potential. If you need adjustments or support during the recruitment process, please let us know.

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