Project & Sales Support Specialist

1 week ago

Ljubljana, Ljubljana, Slovenia MIL Sistemika Full time €25,000 - €40,000 per year

Company Description

MIL Sistemika specializes in the development and sale of commercial off-the-shelf (COTS) products in the fields of military Command & Control (C2), Communications, and Training & Simulation. The company's mission is to create innovative and user-driven C2/C4I military software at competitive pricing, designed as tools no soldier would want to be without. MIL Sistemika values innovation, product leadership, and strong international presence, working with local partners to deliver cutting-edge solutions that address market demands. Their products are tailored based on real-world user requirements, ensuring functionality, efficiency, and reliability.

Role Description

This is a full-time, on-site position based in Ljubljana. The
Project & Sales Support Specialist
works closely with the sales, project, and product teams to ensure smooth execution of project, tender, and sales-related activities. Daily responsibilities include managing tender and project documentation, supporting project coordination, communicating with clients and partners, preparing sales materials, and assisting with internal organizational tasks. The role contributes directly to the success of ongoing projects, sales processes, and overall operational efficiency.

Key Responsibilities

  • Preparation and submission of international and national tenders and project applications.
  • Organization, maintenance, and archiving of project and tender documentation.
  • Communication and coordination with external partners, clients, and institutions.
  • Coordination of project activities and monitoring of project financing.
  • Maintaining records and preparing various project, financial, and progress reports.
  • Basic sales-support activities: customer communication, CRM usage, preparation of offers and contracts.
  • Assistance with marketing activities (content preparation, event coordination, materials).
  • Collaboration with other internal departments involved in project and sales execution.
  • Office support and assistance with day-to-day administrative tasks.

Requirements

  • Experience with tenders and project work (EU, national, or international calls).
  • Basic experience in sales or customer interaction (CRM, preparing offers, communication).
  • Excellent Excel skills and ability to work confidently with data (records, reports).
  • Strong attention to detail, structured work approach, and ability to work independently.
  • Excellent proficiency in English (spoken and written).
  • Knowledge of Croatian and/or German is an advantage.
  • Strong communication and organizational skills, with a collaborative team mindset.

How to Apply

Please apply via LinkedIn by December 5th.

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