Project Administrator

2 weeks ago

Ljubljana, Ljubljana, Slovenia Greenpeace Central and Eastern Europe Full time

Job Description
Greenpeace is an independent campaigning organization, which uses peaceful, creative confrontation to expose global environmental problems and develop solutions for a green and peaceful future
.
We are devoted to protecting the environment and changing the views of people towards nature from passive to active. Our supporters are changemakers. They are the reason Greenpeace is alive, strong and able to set ambitious goals for nature protection.
Greenpeace in Central and Eastern Europe is looking for a Project Administrator.

The main purpose
of this role is to ensure the smooth operational delivery of an international project.

You will coordinate administrative processes, support budgeting and legal documentation, manage freelancer workflows, and enable effective internal communication.

The role bridges project implementation and financial compliance, working closely with the Finance team, while being embedded in the project team's day-to-day work.

Job requirements

  • Support project planning and implementation by ensuring clear operational workflows
  • Budget control and reporting in collaboration with project lead and finance controller
  • Draft, review and manage legal agreements and other documents for freelancers, internal and external partners
  • Organize offline team meetings: venue coordination, travel arrangements, logistics
  • Handle HR and people operations support

Who We Are Looking For

  • You are fluent in English & Slovenian, any level of Russian will be an advantage
  • You have a top level of expertise in project administration, operations or coordination (NGO experience is an advantage).
  • You are familiar with budget planning, invoice processing, and contract management.
  • You are able to manage intense workflow and cope under pressure in rapidly changing circumstances
  • You have a commitment and enthusiasm for Greenpeace's work

This role is based in Slovenia.

We offer flexible working hours as well as the possibility to work from home or mobile. We offer professional support for work related but also private challenges as well as attractive benefits. We expect our employees to grow in and with their roles - professionally but also personally. We support this with a diverse set of tools like coaching or mentoring and a vast palette of internal and external training.

If you are interested in this unique opportunity, and you meet the criteria, please submit your CV together with a strong motivation letter..

We are looking forward to receiving your application

Only approved candidates will be invited for an interview. The selection process will be taking place on a rolling basis until a suitable candidate is chosen.

Please submit your application before 15 December 2025
Greenpeace CEE is committed to achieving diversity within its workforce, and irrespective of gender, nationality, disability, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidentiality.
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